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Benefits of Print Management Services – Explained

8 January 2020/in Uncategorized/by admin

A print management service is a solution offered by a print management company, such as Panacea, where all your printing costs, printing maintenance and consumables are covered by a set fee, usually a price per print.

If you have high printing costs or an ageing fleet of printers which were around with Windows XP, then it probably safe to say it’s time to replace inefficient or unfit devices, which could help reduce paper and consumable costs and improve productivity.

The great thing about opting for a print management service is it will help reduce capital expenditure and improve cash flow, because you will be leasing your multifunctional printers and monthly print costs become visible.

Is your business document driven? In other words, do most of your working processes need documents or use documents?

Let’s not kid around here, 99.999% of businesses work with documents one way or the other.

According to Xerox, 40 – 60% of IT help desk calls are related to printing and document management.

Now, that’s a huge chunk of issues you could outsource to a Print Management Company to free up your IT department

A print management company can also help your business streamline document driven processes and improve productivity. You will be able to see and review departments and personnel, it will immediately highlight who is using up more resources than is considered reasonable (paper and other consumables) so they can be corrected, saving your company money.

If a document doesn’t need to be printed and it needs to be securely stored or recorded, Print Management services can include helping you automate tasks in your package. For example; the exciting task of scanning documents and saving them to digital files. Instead of saving these importation documents to your desktop and then copying and pasting them to their relevant folders, a Print Management company can train you to set up ‘preset digital workflows’* using your multi-functional printer / photocopier to cut this dull, laborious job by over half the time.

If your photocopier isn’t printing or your multi-functional printer isn’t scanning due to an error, there will be no need for your company to have long down time waiting for these malfunctions to be repaired or having to go to the expensive of purchasing a replacement these are covered under your print management service agreement*.

So, in a nutshell, if you spend a huge amount of money and time on printing or scanning documents you should seriously consider a print management service. This could also help your company to reduce its environmental footprint.

*Preset digital workflows is an automated way of routing your scanned files into their folders and repositories using an app on your multi-functional copier.

*This will depend on your print management services package – Take at our post on leasing vs buying your photocopiers .

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When was the photocopier invented?

13 September 2019/in Uncategorized/by admin

Chester Carlson and two very old photocopiers

The office photocopier is an incredible machine which has saved the world billions of man-hours, what did we do before this brilliant machine?

There were four copying solutions when Chester Carlson from Seattle invented the photocopier process called electro-photography in 1937, renaming to Xerography in 1938.

These copying solutions were…

  • Carbon Copying
  • Copying by hand
  • Pictures
  • Mimeograph

Whilst working in New York, Chester was shocked to see how many man-hours were wasted copying documents.

Having graduated from the California Institute of Technology with a degree in Physics, plus earning a law degree in New York, our hero Chester Carlson, set to work coming up with a more practical way of producing many copies of a document from simply pushing a button.

Having produced white papers on how this machine could work he approached many companies who crazily turned his invention down.

Xerox Was Born

It wasn’t until 22 Years after he’d invented Xerography that the first push button automated photocopier, called Copyflo, was produced. 

Quite rightly, the Haloid* Xerox photocopier called Copyflo became a huge success and the turnover grew from $2 million dollars in 1960 to $22 million dollars in 1963!

In 1955 Haloid, a photo paper manufacturer, helped Chester create CopyFlo. The company was originally called Haloid Xerox but shortened the name to Xerox when they floated on the New York stock exchange.

In the 1970s and 1980s the market was flooded with photocopying manufacturers which included Toshiba, Sharp and Kyocera.

Your humble and now highly advanced photocopiers sit in the office, churning out copies of important documents with ease and is sometimes a humorous prop at the Christmas party (I am sure Chester would be turning in his grave knowing what was photocopied at the Christmas parties). It took quite a journey to become one of the best office-based inventions of the last century, only the PC and the telephone have had a bigger impact on office life.

These days you don’t even need to buy a photocopier, you can also lease them at a low set price, see our post on the Leasing Vs Buying a photocopier.

If you’re looking to buy or lease a photocopier for your office or business, please call the Panacea sales team on 01432 360229. 

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Gloucester’s Local Photocopier Suppliers

21 February 2017/in Uncategorized/by admin

Panacea Business Systems are big believers in local business and we consider that most of our customers are local. Being based in Herefordshire most of our time is spent supplying photocopiers and printers in Gloucester, Cheltenham, Bristol, Newport and Cardiff areas. One of the advantages of being an authorised partner of Kyocera is that we can offer fast and efficient service for office printers and photocopiers anywhere in the UK. We invest considerable time and effort in our local neighbourhoods and we really consider our patch to be a sixty-mile radius, with a centre point of Gloucester.

Essays need to be previously unpublished. An article is a literary form depending upon the personality of a individual or a thing. Our on-line essay help is available 24 hours per day and 7 days per week. A five-paragraph essay is similar to a series of beads without a differentiation, including a mill, instead of a person, might produce. Your essay ought to be structured in a fashion which helps your topic to earn sense. You may believe that you’re not proficient enough to compose a process composition. Students submit one mission at a moment, enabling instructors two weeks to test and supply comments before continuing into another unit.

So much as the students are involved, composing a online paper editor is among the toughest and frustrating task in their opinion. All students are different, and thus considering various things. They can view the classes on the internet or download and burn CDROM image. The student is anticipated to supply details that back up her view, and out of English, it’s the student’s capability to detect these facts and use them to support her viewpoint which has been appraised. Pupils must not presume that the readers will comprehend the essay without delay. Ahead of writing, you’ve got to understand the subject of your composition!

The essay’s major topic must be something which a student is passionate about. The further you want to understand more about and connected to the subject, the simpler it is going to be to attract your audience, so should you describe a individual, select a person whose characteristics stand out to you. An essay can be anything under sun, and there are particular cases when research information are contained to spell out the principal topic further. When you know you’ll have to compose a progress essay, you are more inclined to continue task whilst completing the undertaking. Essay is largely descriptive in nature. Proofreading is really the vital bit of publishing the essay that is often skipped. Essays that go off the point with a great deal of further detail will acquire poor marks. The Senior Thesis or Essay suggestion ought to be a rather concise and clear statement of the goals and range of the undertaking.

Our four-hour on-site response applies to anywhere in the UK, so if you have other offices/branches outside of Herefordshire, Worcestershire, Gloucestershire, Avon and Wales we have no problem in accommodating your photocopier needs.

With the age of the internet it would be easy for us to target the whole UK but rather than spread ourselves thinly we like to concentrate on giving real customer service to make sure the businesses on our doorstep have the right photocopier for them.

https://www.panaceabiz.com/wp-content/uploads/2019/07/Panacea-1.png 0 0 admin https://www.panaceabiz.com/wp-content/uploads/2019/07/Panacea-1.png admin2017-02-21 17:50:572020-06-03 10:21:57Gloucester’s Local Photocopier Suppliers

Double Sided Printing with your Kyocera Photocopier

21 February 2017/in Uncategorized/by admin

Here at Panacea Business Systems we want to help you make the most of your Kyocera Photocopier or office printer. Here’s a short video guide to double sided printing, also known as duplex printing.

For help getting the most from your Kyocera photocopier or office printer, or if you need service or are ready to upgrade, please contact us TODAY!

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Cheapest way to Manage Office Photocopying and Printing

21 February 2017/in Uncategorized/by admin

Firstly let’s address the title ‘Cheapest way to manage office photocopying and printing’. I don’t agree with the word cheap, in fact we at Panacea believe it should really mean the most expensive. The chances of you getting the cheapest deal for your office printer normally means you are cutting corners or compromising the package, so short term it appears cheap, but long term it’s really quite expensive. Some great examples are organisations buying cheap off-the-shelf print devices when really the money you will spend on running them makes them a far more expensive option long term; other great examples are companies buying cheap second hand photocopiers which will not last as long as a new print system and therefore are false economy, or finding the cheapest deal on the internet and then discovering you don’t have the package you thought you did and have to invest in pricey extras. Buy cheap, buy twice! A great saying but it really does have some truth!

Here at Panacea we much prefer the term: ‘good value’, and that’s what we want our customers to get. Here are a few examples of typical office printing situations and some very simple ways to save money, whilst maintaining a first class product and support package which will give you good value:

Printers for an Open Plan Office Environment

Invest in one or two (depending on the size of your workplace) multifunctional office printers with a cost per page service agreement. Most office photocopiers and printers come with secure print and ID codes or print job boxes so there really is no need to worry about jumping up and grabbing your work before prying eyes see it, or worse, it disappears. The operation is seamless but it does mean that staff will need to walk from their desk to the office printer when it is convenient for them, which for some may be an issue but the advantages are, not only will your prints be a fixed extremely competitive price, but you can see what’s being printed and by whom and that allows the money man to gain control of your print costs and give you vision.

Shared Photocopier for a Traditional Office with Different Rooms and Areas

It is still well worth investing in a main photocopier or printer similar to the first scenario, however, walking to the printer, if it is now on a different floor, is a bit more time consuming and time is money. To fix this we would recommend smaller desktop printers which are still on a service agreement (cost per page) and therefore whilst the main work load goes through the bigger main copier these convenience printers are still great value and again we can monitor exactly who is doing what and how much it is costing, allowing us once again to control print.

The scenarios are endless but our question to you is: do you know how much money your organisation spends on print, or even if you do, can you tell us your cost per print and is it good value?

If you don’t know the answer to this then maybe your setup is not as cheap as you thought. Why not start a conversation with us to get the best value from your office photocopying.

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  • Panacea Business Systems is so proud to be able to support Mike Stuffins.
  • Benefits of Print Management Services – Explained
  • Why Kyocera Copiers Is A Must For Any Business
  • When was the photocopier invented?
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