Updates for a technological world.
Updates for a technological world.
A print management service is a solution offered by a print management company, such as Panacea, where all your printing costs, printing maintenance and consumables are covered by a set fee, usually a price per print.
If you have high printing costs or an ageing fleet of printers which were around with Windows XP, then it probably safe to say it’s time to replace inefficient or unfit devices, which could help reduce paper and consumable costs and improve productivity.
The great thing about opting for a print management service is it will help reduce capital expenditure and improve cash flow, because you will be leasing your multifunctional printers and monthly print costs become visible.
Is your business document driven? In other words, do most of your working processes need documents or use documents?
Let’s not kid around here, 99.999% of businesses work with documents one way or the other.
According to Xerox, 40 – 60% of IT help desk calls are related to printing and document management.
Now, that’s a huge chunk of issues you could outsource to a Print Management Company to free up your IT department
A print management company can also help your business streamline document driven processes and improve productivity. You will be able to see and review departments and personnel, it will immediately highlight who is using up more resources than is considered reasonable (paper and other consumables) so they can be corrected, saving your company money.
If a document doesn’t need to be printed and it needs to be securely stored or recorded, Print Management services can include helping you automate tasks in your package. For example; the exciting task of scanning documents and saving them to digital files. Instead of saving these importation documents to your desktop and then copying and pasting them to their relevant folders, a Print Management company can train you to set up ‘preset digital workflows’* using your multi-functional printer / photocopier to cut this dull, laborious job by over half the time.
If your photocopier isn’t printing or your multi-functional printer isn’t scanning due to an error, there will be no need for your company to have long down time waiting for these malfunctions to be repaired or having to go to the expensive of purchasing a replacement these are covered under your print management service agreement*.
So, in a nutshell, if you spend a huge amount of money and time on printing or scanning documents you should seriously consider a print management service. This could also help your company to reduce its environmental footprint.
*Preset digital workflows is an automated way of routing your scanned files into their folders and repositories using an app on your multi-functional copier.
*This will depend on your print management services package – Take at our post on leasing vs buying your photocopiers
Buying or leasing a multi-functional printer or photocopier can be a minefield. Hence most large companies and small/mid-size businesses in our area turn to photocopier dealers such as us for ideas, purchase options and aftercare.
The team at Panacea want to share an insight as to why they choose to be a Kyocera dealership and why they recommend this brand, by answering some popular asked questions.
After extensive photocopier and multi-functional printer research and testing, Panacea chose to work with the awarding winning photocopier and multi-functional printer company, Kyocera.
Panacea are extremely proud to be the only Kyocera dealer for Gloucestershire and Herefordshire, we strongly believe they are the print brand for now and the future.
Is it eco-friendly but also efficient?
Kyocera are focused on developing products that reduce costs and increase productivity with superior environmental performance for a more sustainable future.
In 2018, Kyocera was presented with the much-coveted award of The Most Reliable Multi-Functional Printer/Photocopier by the BLI (Buyers Laboratory Inc.) this prestigious award lasts for 3 years until 2021! The associate director of BLI George Mikolay commented; all Kyocera colour multi-functional printers demonstrated excellent reliability with every device scoring 10/10!
Kyocera eco-friendly toner ‘fuses’ on the page and prints at a lower temperature, therefore reducing printer power consumption by up to 50%.
Kyocera long-life components save resources, for example the amorphous silicon drums have a lifetime of up to 4,800,000 prints, double conventional drums.
The first printers to use a toner-only system, to reduce environmental impact and avoiding the need to replace plastic cartridges was designed by Kyocera
Kyocera don’t just focus on their print technology and their copiers being eco-friendly, they have also won the technical package award for their eco-friendly, moulded pulp shipping packaging.
Will my new photocopier fit in to my work environment and be future-proofed?
Kyocera stands out as a print manufacturer looking to future proof their products, knowing that the printing side of their business is diminishing due to companies wanting to be eco-friendlier and going all-out digital to become more efficient.
Even though your multifunctional printers or photocopiers original main objective was to print, these days more and more companies are using the scan and save to the cloud elements of their device.
That’s where managed printing services could be the solution for you. The managed print solution can make your business more cost efficient, it will also help you digitalise your documents using secure cloud services which you can retrieve and have at your fingertips in moments to review or share with team members.
Call the Panacea team if you would like further information or on how Panacea can help you save money on printing and on printing products, please call 01432 360229 for an informal but informative chat.
The office photocopier is an incredible machine which has saved the world billions of man-hours, what did we do before this brilliant machine?
There were four copying solutions when Chester Carlson from Seattle invented the photocopier process called electro-photography in 1937, renaming to Xerography in 1938.
These copying solutions were…
Whilst working in New York, Chester was shocked to see how many man-hours were wasted copying documents.
Having graduated from the California Institute of Technology with a degree in Physics, plus earning a law degree in New York, our hero Chester Carlson, set to work coming up with a more practical way of producing many copies of a document from simply pushing a button.
Having produced white papers on how this machine could work he approached many companies who crazily turned his invention down.
Xerox Was Born
It wasn’t until 22 Years after he’d invented Xerography that the first push button automated photocopier, called Copyflo, was produced.
Quite rightly, the Haloid* Xerox photocopier called Copyflo became a huge success and the turnover grew from $2 million dollars in 1960 to $22 million dollars in 1963!
In 1955 Haloid, a photo paper manufacturer, helped Chester create CopyFlo. The company was originally called Haloid Xerox but shortened the name to Xerox when they floated on the New York stock exchange.
In the 1970s and 1980s the market was flooded with photocopying manufacturers which included Toshiba, Sharp and Kyocera.
Your humble and now highly advanced photocopiers sit in the office, churning out copies of important documents with ease and is sometimes a humorous prop at the Christmas party (I am sure Chester would be turning in his grave knowing what was photocopied at the Christmas parties). It took quite a journey to become one of the best office-based inventions of the last century, only the PC and the telephone have had a bigger impact on office life.
These days you don’t even need to buy a photocopier, you can also lease them at a low set price, see our post on the Leasing Vs Buying a photocopier.
If you’re looking to buy or lease a photocopier for your office or business, please call the Panacea sales team on 01432 360229.
Here at Panacea in Hereford we want to make sure our customers walk away with the very best photocopier or printer solution for their business. Whether you’re looking to buy a printer outright or lease a photocopier we have put together a guide giving you some advice along with pros and cons to keep you on the right track.
First and foremost, purchasing a photocopier and entering into a flexible maintenance programme or full print management service has some very positive benefits to your business accounts:
However, there are some negative impacts on your business and accounts:
In our opinion, buying a photocopier is a good option for a cash rich business.
80% of our customers lease their photocopiers, along with our maintenance agreements and print management service. Panacea know this a very popular solution and businesses in Herefordshire, Gloucestershire, Worcestershire and the South West, we feel, have taken the right choice. Here’s why:
Why 20% of our customers buy their Large Multifunctional Printer or Photocopier:
A massive 80% of our customers lease their photocopiers, this gives off a huge message that leasing a copier is far more tax efficient and flexible and we think, in most instances, is the better choice.
We can find you the right printer solution for your business, contact us for more details.
Panacea Business Systems are big believers in local business and we consider that most of our customers are local. Being based in Herefordshire most of our time is spent supplying photocopiers and printers in Gloucester, Cheltenham, Bristol, Newport and Cardiff areas. One of the advantages of being an authorised partner of Kyocera is that we can offer fast and efficient service for office printers and photocopiers anywhere in the UK. We invest considerable time and effort in our local neighbourhoods and we really consider our patch to be a sixty-mile radius, with a centre point of Gloucester.
Our four-hour on-site response applies to anywhere in the UK, so if you have other offices/branches outside of Herefordshire, Worcestershire, Gloucestershire, Avon and Wales we have no problem in accommodating your photocopier needs.
With the age of the internet it would be easy for us to target the whole UK but rather than spread ourselves thinly we like to concentrate on giving real customer service to make sure the businesses on our doorstep have the right photocopier for them.
Here at Panacea Business Systems we want to help you make the most of your Kyocera Photocopier or office printer. Here’s a short video guide to double sided printing, also known as duplex printing.
For help getting the most from your Kyocera photocopier or office printer, or if you need service or are ready to upgrade, please contact us TODAY!